Administrative assistant CV example: bullets, skills and summary
An administrative assistant CV (or admin resume) should prove that things run smoothly because you are there: diaries managed, documents accurate, suppliers paid, processes tidied up. Hiring managers look for the software you use, the people you support and examples of improved efficiency.
Example achievement bullet points
Numbers are illustrative – use your own. Each bullet: action verb + scope + result.
- Provided administrative support to a team of 15, managing diaries, travel and meeting logistics.
- Processed around 300 supplier invoices a month and resolved payment queries with the finance team.
- Digitised a paper filing system into SharePoint, cutting document search time for the team.
- Prepared minutes and action logs for weekly management meetings, distributing them within 24 hours.
- Organised 4 internal events a year for up to 120 staff within budget.
- Created Excel trackers for contracts and renewals, preventing missed renewal deadlines.
- Onboarded new starters by setting up equipment requests, accounts and induction schedules.
Skills recruiters look for
- Diary and calendar management
- Microsoft Office (Excel, Word, Outlook)
- Google Workspace
- Document management (SharePoint)
- Minute taking
- Data entry and accuracy
- Invoice processing
- Travel and event organisation
- Prioritisation
- Confidentiality
- Written communication
- Proactive problem solving
Sample CV summary
Organised administrative assistant with 5 years of experience supporting busy teams in professional services. I keep diaries, documents and processes running smoothly and like finding small fixes that save everyone time. Looking for an office coordinator or executive assistant role.
Tips for this CV
Show who you supported
The number of people, their seniority and the type of team tell a hiring manager the scale and complexity of your work.
Highlight process improvements
One or two bullets on something you simplified (filing, trackers, templates) separate you from candidates who list duties only.
List software precisely
Name the exact tools: Excel functions you use, CRM or ERP systems, SharePoint, Teams, Google Workspace. Admin ads often filter on them.
Designs that suit this job
FAQ
What should an administrative assistant CV include?
Contact details, a short summary, experience with measurable examples, software skills, education and any certificates such as typing speed or Excel courses.
How do I quantify admin work?
Count what you handle: invoices per month, people supported, events organised, meetings minuted, time saved by an improvement. Approximate honestly.
Is an admin resume different from an office manager resume?
Office manager roles add budget, supplier and people responsibility. If you already do some of that, show it clearly.